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The Process of Holding a Exhibition

The Process of Holding a Exhibition

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Product Description

Exhibition Process


1Exhibition process in China
1. According to the nature of the exhibition and the date of opening, the timetable for exhibits to arrive in Hong Kong, and the latest arrival time
Between, and advise guests to contact the local agent of my company to inform them of the company's agent address. At the same time, we will inform our overseas agents of customer information and take the initiative to contact the guests.
2. Produce the [Exhibition Guide for Exhibits" and send it to exhibitors.
3. Contact the exhibitor to contact the delivery and track the operation of the exhibits. Ask the exhibitor for B/L,
Exhibition List, Per-alert.
4. After receiving the delivery notice (Per-alert, B/L, Exhibition List) of the exhibitor,
Create a business file.
5. Contact the supervision warehouse, supervise the fleet, go to the customs for filing and temporary registration, prepare for customs declaration, business
Inspection, warehousing, transportation, etc.
6, the arrival of exhibits, change orders, customs declaration, inspection, and customs, commodity inspection, inspection, payment of customs
The deposit is transferred to the supervised warehouse by the customs supervision vehicle.
7. Confirm the arrival of the freight of the exhibits.
8. Formulate the entry plan for exhibits in detail, including booth position, mechanics, manpower and order of entry.
9. With the exhibitors and customs, the contract will be inspected, and the time will be opened to assist in the exhibition. Implement the customs, the inspection and delivery route to the on-site supervision every day
10. Entering the exhibition, unpacking, inspecting the goods, handing over the exhibits with the exhibitors, and keeping empty boxes.
11. Every day, the on-site personnel will patrol the exhibition site to deal with the problems encountered by the exhibitors at the scene. The exhibitor will fill in the [Power of Attorney for Exhibits" one day before the end of the exhibition.
12. For exhibits that are returned and purchased in advance, confirm with the exhibitors in advance the return shipping charges and customs declaration fees, customs duties, miscellaneous fees, etc., and notify relevant personnel to go through the formalities. At the same time, formulate the exhibition dismantling plan, including booking customs, booking of exhibits, inland transportation, and dismantling of transportation vehicles.
13. Organize on-site dismantling, handling, return of empty containers, after customs inspection, seal, in packaging, and transport the exhibits back to the supervision warehouse.

14. Confirm whether the return shipping fee of exhibits from abroad is received, arrange the documents required for returning the exhibits, book, declare, contact the supervision vehicle (air to the airport, sea to the port), and confirm the return information of the exhibits (consignee, arrival time).
15. After the returned goods are issued, notify the consignee and the shipping information.
16. Organize customs declarations (imports and exports of exhibits), go to the customs for verification, and refund the deposit.
17. Billing, settlement

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Product Categories : Exhibitions And Expo > Exhibition Process

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